Chapter- 3.3
E-mails
Q1. What is an E-mail?
Answer: An E-mail, short for electronic mail, is a modern way of sending written messages through the internet from one person to another. It allows users to communicate instantly, share documents, and exchange ideas without using paper or postage.
Q2. Why are job applications sent through E-mails nowadays?
Answer: In the present digital age, job applications are sent through E-mails because it is much faster, more convenient, and eco-friendly than sending printed copies. It saves time, reaches the employer instantly, and allows easy attachment of resumes or documents.
Q3. What should you include while sending a job application through E-mail?
Answer: While sending a job application through E-mail, one should include a formal and polite message explaining the purpose and attach a properly prepared Bio-data, Curriculum Vitae (CV), or Resume for the employer’s reference.
Q4. What should the tone of a formal E-mail be?
Answer: The tone of a formal E-mail should always be polite, respectful, and professional. It should not include slang or casual expressions, as it represents one’s communication skills and personality.
Q5. What is the purpose of writing an E-mail to a friend?
Answer:The purpose of writing an E-mail to a friend is to stay in touch, share personal updates, express feelings, and maintain the bond of friendship, especially when both are far away.
Q6. What are some common E-mail service providers?
Answer: Some common E-mail service providers used by people around the world are Gmail, Yahoo Mail, and Rediffmail. These websites offer free accounts and allow users to send and receive messages easily.
Q7. What should you always write in the ‘Subject’ line of an E-mail?
Answer: The ‘Subject’ line of an E-mail should always contain a short and clear summary of the main message, so the receiver can quickly understand what the E-mail is about.
Q8. What is one advantage of using E-mails?
Answer: One great advantage of using E-mails is that they can be sent instantly anywhere in the world, making communication faster, cheaper, and more efficient than traditional letters.
Q9. What does the word ‘Resume’ mean in French?
Answer:The word ‘Resume’ comes from the French language and means “summary.” It refers to a short and focused summary of a person’s educational and professional background.
Q10. What is a Resume?
Answer: A Resume is a short document that presents a person’s education, skills, achievements, and work experience when applying for a job. It helps employers quickly understand the applicant’s qualifications.
Q11. How long is a Resume usually?
Answer: A Resume is usually one or two pages long because it is meant to provide a brief overview of the candidate’s relevant information, not detailed descriptions.
Q12. In what tone should a Resume be written?
Answer: A Resume should be written in the third person to make it sound formal, objective, and professional, without personal or emotional expressions.
Q13. What does a Resume focus on?
Answer: A Resume focuses mainly on specific skills, experiences, and achievements that match the requirements of the particular job the applicant is applying for.
Q14. Why should a Resume be customized for each job?
Answer: A Resume should be customized for each job because different jobs demand different qualifications and experiences. A tailored Resume shows the applicant’s seriousness and suitability for that position.
Q15. What kind of information is avoided in a Resume?
Answer: Personal details such as religion, gender, caste, or marital status are usually avoided in a Resume because they are not relevant to professional ability and may lead to bias.
Q16. What does the term “Curriculum Vitae” mean?
Answer: “Curriculum Vitae,” commonly known as CV, is a Latin term meaning “course of life.” It describes the complete journey of an individual’s educational and professional background.
Q17. How is a CV different from a Resume?
Answer: A CV is more detailed and comprehensive than a Resume. It lists all qualifications, research work, publications, experiences, and achievements in a complete format.
Q18. How long can a CV be?
Answer: A CV can be 2–3 pages long or even longer, depending on the applicant’s education, work experience, and achievements.
Q19. What is the purpose of a CV?
Answer: The purpose of a CV is to give a complete record of a candidate’s academic and professional journey so that employers can understand the person’s overall talent and capability.
Q20. In what order should details in a CV be written?
Answer: The details in a CV should be written in chronological order — that is, starting with the earliest qualification or job and ending with the latest.
Q21. What type of job requires a detailed CV?
Answer: Academic, research, and professional fields such as teaching, science, and medicine often require a detailed CV that shows complete career history.
Q22. What is the full form of Bio-data?
Answer:The full form of Bio-data is Biographical Data, which means a record of a person’s life details.
Q23. What is the focus of a Bio-data?
Answer: The focus of a Bio-data is mainly on personal information such as date of birth, gender, religion, marital status, and nationality.
Q24. What comes after personal details in a Bio-data?
Answer: After personal details, a Bio-data usually includes educational qualifications, work experience, hobbies, and references.
Q25. Where is Bio-data commonly used?
Answer: Bio-data is commonly used in government jobs, matrimonial purposes, or when an organization specifically asks for personal details.
Q26. How is Bio-data different from a CV?
Answer: A Bio-data focuses more on personal and background details, while a CV gives detailed information about education, skills, and career achievements.
Q27. What is one activity suggested in the lesson related to E-mails?
Answer: The lesson suggests writing an E-mail to a friend who has not contacted you for a long time, to practice writing informal messages.
Q28. What should students do to learn more about E-mails?
Answer: Students should browse the internet to find various types and formats of E-mails, such as formal, informal, and business E-mails, to understand their structure.
Q29. What is one practical task mentioned for students?
Answer: Students are advised to create an E-mail account on platforms like Gmail, Yahoo, or Rediff and send three or four E-mails to their contacts for practice.
Q30. What should be included in a CV or Resume under personal information?
Answer: Personal information in a CV or Resume should include the applicant’s full name, address, contact number, E-mail ID, nationality, and date of birth so employers can identify and contact them easily.
Answer by Dimpee Bora
